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iSMART – instrument Schedule Management, Access Requesting and Tracking

Accessible via the S10 Reports Dashboard, ORIP’s instrument Schedule Management, Access Requesting and Tracking (iSMART) toolset helps S10 PIs manage instrument usages and generate required S10 annual reports by converting access requests into instrument usage data. A free, intuitive online tool with most functionalities of a commercial software, iSMART can be used to manage non-S10-funded instruments.

NewiSMART’s billing module allows billing code(s) to link to instrument usage by allowing users to select at least one billing code. The module displays the cost of each usage and can provide monthly/annual billing reports as needed.

Designed to maximally reduce S10 PIs' administrative burden, iSMART contains the following key features: 

  • Easy and intuitive graphic calendar access, and ability for the S10 PI to approve and modify the requests
  • NewFinancial management, allowing billing code(s) to be associated with instrument usage and generating reports on total cost and monthly spending
  • Ability to delegate administrative tasks to another person (lab manager)
  • Ability for users (i.e., project PIs) to delegate instrument requests to their associates
  • Requests for usage of multiple non-S10 instruments
  • Reminders for users to acknowledge the S10 grant
  • Ability to import and export data via Microsoft Excel
  • Ability to convert access requests into usage data for the S10 annual reports